Environmental Cleanup 101: Understanding what to expect during the remediation process

THE ENVIRONMENTAL CLEANUP PROCESS CAN BE CHALLENGING FOR DRY CLEANERS BECAUSE IT’S TYPICALLY A ONCE IN A LIFETIME EXPERIENCE–SIMILAR TO BEING CURED OF A MEDICAL DIAGNOSIS.

Environmental lightbulb in front of chalkboard with remediation and health-related sketches

BY: JEFF CARNAHAN

For those who don’t frequently deal with environmental cleanup (also known as remediation), the reasoning, objectives, and process can be a bit of a black box. It’s not dissimilar to how most of us feel about a medical procedure. Here are three things people usually feel before embarking on a medical procedure:

  1. We must rely on the expertise and knowledge of others to even know there is a specific problem;
  2. We trust that the healing procedure being proposed will fix the problem
  3. We don’t really know what the procedure will be like, but we know that it might hurt.

The medical analogy is a particularly good analogy for the environmental investigation and cleanup process. Previously, I’ve discussed Environmental Investigations 101: Understanding PCE Contamination and how the collection of subsurface samples and the application of scientific principles result in a picture of what the contamination is, where it is, and how bad the problem is. In the medical analogy, this would be the phase consisting of seeing the doctor with the evidence you have that there might be a problem, getting tests completed like an MRI or a biopsy, and receiving the diagnosis.

Infographic of the environmental remediation process and its analogous medical treatment process steps
An easy way to understand the environmental cleanup process is to compare environmental remediation to the medical treatment process.

Upon hearing that a problem exists, the anxiety can start to take hold for the patient because questions arise, for which the answers are unknown. Some questions may include:

  1. What can be done about it?
  2. Is there a cure?
  3. How long will this take to cure?
  4. Does my doctor know what they are doing?
  5. How much is this going to cost?!
  6. Will my insurance cover it?

These questions represent the unknown, and the unknown can be terrifying. Any doctor will tell you that some people are so afraid of these questions that they’d rather not even know if they have a problem, and foolishly never seek a medical exam. Any doctor will tell you if you think you have a problem…find it and fix it. You’ll live a longer and happier life. With the medical analogy in mind, I’d like to focus this article back on the environmental remediation process to answer as many questions as possible for you, to eliminate the unknowns, and to alleviate the associated anxiety.

THE FEASIBILITY STUDY – WHAT’S THE CURE?
So, let’s say that from the environmental investigation your dry cleaner site has just been diagnosed with a nasty case of contamination by hazardous chemicals. Since the goal of your environmental practitioner is to ensure that the problem gets fixed, there first needs to be an assessment of all the potential cleanup technologies that could be used alongside the specific characteristics of your site. Questions that need to be answered include:

  1. Are any people currently being exposed to the contamination?
  2. What amount of contaminant may safely remain after cleanup and still be suitable for future planned land use (i.e. what are appropriate cleanup objectives)?
  3. How will each potential remedial technology interact with the exact type of soils and geologic materials beneath your site?
  4. How will the naturally occurring geochemistry of soils and groundwater interact with any potential treatment chemicals?
  5. How long would each remediation technology take to reach the cleanup objectives if implemented?
  6. What are the comparable unit costs per measure of contaminant removed from the ground for each anticipated technology?

Ultimately, the question to be answered is, What is the best and most cost-effective cleanup technology to meet our objectives? This process is called a Feasibility Study and it determines which cleanup approach is the most feasible.

Read about a former dry cleaning site that we cleaned up in 120 days with thermal technology.

During the feasibility study, as the business or property owner, you’ll need to make sure to speak up and let your consultant know if there are any limitations that they should be considering for the cleanup approach. For example, parking areas that absolutely must remain clear during business hours, areas of the building that cannot be disturbed no matter what, or even simple things like traffic flow patterns for your drive-through lane. We have done work for a lot of dry cleaners, so we always think to ask about these kinds of things, but not every remediation engineer does. All your business considerations could have a significant impact on which cleanup technology can be implemented. If your building is located directly over the area of soil contamination, a common remedial technology could be demolition and excavation. While this may make perfect sense to the remediation engineer, having your building torn down in order to dig a big hole may not exactly fit into your business operation plans. The bottom line here is to speak up early in the process and make sure your business needs are heard before the project begins.

INITIAL CLEANUP ACTION – THE SURGERY
Once the appropriate cleanup objectives and remediation technology have been decided, there are a few steps to go through before work can begin. Typically, but not always, the regulatory agency will want to look at your remediation plan and have a chance to comment on it, or even to approve it. Once the agency has given the head-nod, an important point to remember is that you want to have the money conversation before you send the plan to the regulatory agency. Just like you always want to check whether or not your insurance will cover your medical procedure before you get it done. I talk about the cost of cleanup and funding alternatives a lot, so I’m going to skip that conversation, for‌ ‌now, other than to say that the money talk is the very first talk that you should have way before the investigation process even begins.

When you have gotten the green light to get started on the remedial action, things will start to move quickly because it’s go-time. Typically, when remediation work begins, there will be a flurry of activity for two weeks to a month while the initial work is completed. Remedial strategies commonly consist of an aggressive contaminant reduction effort, followed by a long period of monitoring to see how it has worked. During the initial treatment, there may be drill rigs, dump trucks, trailers, and people all over your site, and things could even be a bit messy.

Your environmental consultant should have provided you with a detailed schedule of events and they should keep you informed during the process so that you know exactly what to expect. You’ll need that information to keep your customers informed. I have had many clients actually take this time to post signage explaining to their customers that the business is doing their part to clean up an old environmental problem, demonstrating their commitment to their community and customers.

Are you looking for an environmental consultant? Read 5 Considerations When Selecting an Environmental Consultant for Dry Cleaners.

The Dygert Family, owners of Mercury Cleaners holding sign in front of business promoting their environmental remediation efforts
The Dygert family proudly stands in front of their dry cleaning store with a sign that lets their customers know they are remediating environmental contamination. Learn more about how the Dygert family addressed their environmental contamination.

POST-REMEDIAL MONITORING – THE FOLLOW-UP VISITS
After the initial cleanup effort is undertaken, things will slow down a lot. Monitoring of soil gas and groundwater conditions will need to be performed on a regular, routine quarterly basis for at least a year or so as the contaminant plume reacts to the aggressive, upfront cleanup effort. So, every three months your consultant will come back and collect the monitoring samples, and then they will be gone again. As mentioned previously, it is important to stay involved in the process so that you know how things are going. If you aren’t interested in the scientific details of the remediation monitoring results, at least understand the current conditions as concentrations of the contaminant should start lowering and getting closer to the cleanup objectives. When contaminant levels do reach the closure objectives, if all has gone according to plan, you get to start another monitoring period so that the regulatory agency has confidence that there won’t be a rebound or any remaining post-treatment contaminant in the future.

You can see how the environmental cleanup process gets a reputation for taking a long time because it does. Even after the bulk of actual cleanup activities are completed, there are likely at least two to three years of post-remedial monitoring that needs to happen. Fortunately, routine monitoring isn’t as disruptive as the initial cleanup action, but every few months you will get a reminder that you aren’t quite out of the woods yet, and that can be frustrating. Another thing to make sure you talk to your consultant about: There will be one or more drums of purge water generated during groundwater sampling that will probably need to be stored behind your building for a couple of weeks after each sampling event. Your consultant will label it and manage for its disposal, but there will need to be a short wait while analytical data comes back from the lab and removal can be arranged. If it’s in the way or takes too long to be picked-up, say something.

REGULATORY CLOSURE – CURED
When follow-up monitoring results show that contaminant concentrations have been reduced and have stayed that way, your consultant will submit all the results to the regulatory agency and ask for case closure. Sometimes this is called a No Further Action status. This is one last time to be patient because most regulatory agencies could take anywhere from two to six months to make this determination and set you free.

The site remediation process can be long, taxing and scary, but hopefully, these insights will give you a little bit of an insider’s perspectives on what to expect. Sometimes consultants and attorneys forget that even though they deal with this process every day, you don’t. Ask them to take the time to explain things to you in detail and help you understand what it will look like from your perspective and your customers’ perspectives. As commonly said, knowing is half the battle.

If you are going through the cleanup process and you have questions, or just want to bounce something off me, drop me an email at jcarnahan@enviroforensics.com. I’d be more than happy to have a conversation with you. I’m here to help.

Contact EnviroForensics, the dry cleaning industry’s most trusted environmental consultant.

As seen in Cleaner & Launderer


Headshot of Jeff CarnahanJeff Carnahan, President at EnviroForensics
Jeff Carnahan, LPG, has 20+ years of environmental consulting and remediation experience. His technical expertise focuses on the investigation and interpretation of subsurface releases of hazardous substances for the purpose of evaluating and controlling the risk and cost implications. He has focused on being a partner with the dry cleaning industry for the past decade, and he’s a frequent contributor to the national dry cleaning publication Cleaner & Launderer. He is an industry leader in understanding that environmental risk includes not only cleanup costs, but also known and unknown third-party liability.

Environmental Cleanup Can Be Good Public Relations for Your Dry Cleaner

Let’s say you’ve found solvent contamination at your dry cleaning facility and its impacted groundwater, soil and/or adjacent property. You are probably thinking, not only is it costly to address the contamination but it could also ruin my good business reputation.

Have you ever thought that cleaning up environmental contamination could be good public relations? It can, and it’s a matter of sharing the right message with your audience.

What does your situation look like?

Dry cleaners have to be careful in how they address their contamination issue. Most dry cleaner’s biggest concern is if they conduct an environmental investigation that they’ll discover their neighbor’s property has contamination on it, or that vapor intrusion is going into their neighbor’s home or business and their neighbors will sue them. While that may be a possibility, that’s not typically how it happens. When the environmental contamination issue arises, it almost always happens in reverse. A lawsuit is filed by a party or group of people against all of the parties that have owned the property or business where contamination is allegedly emanating from. It is rare that a dry cleaner conducts a cleanup and are then being sued. Typically, a real estate transaction of a neighboring business initiates the lawsuit against the former and current owners of the dry cleaning business and/or property. This means that proactively conducting an environmental investigation will lead to addressing environmental contamination on your timeframe instead of someone else’s. By the way, while PERC, a dry cleaning solvent, is considered a known carcinogen, it is generally very difficult to attribute a person’s adverse health condition to PERC exposure. For example, if someone that has cancer was exposed to PERC they have likely been exposed to other chemicals that are also carcinogenic; making the direct link between the alleged PERC exposure and the health effect more difficult to legally prove. Out of the hundreds of environmental investigations that I’ve been involved with, only a handful of sites received significant public attention. Most people, unlike dry cleaners, just don’t deal with environmental contamination as part of their daily life. For example, most people don’t think that their neighborhood gas station is involved with an environmental cleanup, but almost every gas station has been or is being cleaned up for a carcinogenic chemical called benzene. So, if nobody asks any questions about the investigation, you don’t have to volunteer any answers. However, this doesn’t mean that you shouldn’t be prepared with a public relations plan.

What should you do if you need to make a public statement?

If you find yourself needing to respond to public relation inquiries or questions, you need a positive message and you need to bring your employees on board with that message. You’ll also need to acknowledge that past dry cleaning practices were different than they are today. It’s true that in the old days most people didn’t even think PERC was harmful to people or the environment, and spent filters may have been placed in trash bins, or spills may have been washed into the sewer or storm drain–don’t go into detail about the old practices. Instead acknowledge old practices and let them know what you’re doing to address the issue. You want to give them a warm feeling about you.

Make An Honest Statement

Depending on where you are at in the environmental process, an example message could be: “In the past, PERC was not considered harmful and older machines weren’t really designed to be as protective of the environment as they are today. We are taking the necessary measures to investigate the potential contamination and will be proactive in addressing the situation.” If you’ve conducted an environmental investigation that confirms PERC contamination, go on to tell them that a small amount of PERC was found in the soil and/or groundwater and that you are working with the regulatory agency to make sure there are no impacts to people or the environment. If you know you are going to conduct environmental remediation, state that you are working with the regulatory agency to restore the soil and/or groundwater to levels that protect people and the environment. You may want to enroll the assistance of your regulatory agency project manager. Most regulatory agency staff understand the hardships that small business owners face when dealing with environmental investigations and will gladly work with you to present complicated technical issues in a down to earth and unthreatening manner.

Learn how Mercury Cleaners shared their environmental cleanup with their customers.

Create A Fact Sheet

In some states, a fact sheet may be required to be sent to all residents living within a given area of your property. It is best if you can be involved with the creation of the fact sheet language. The fact sheet should have the following information:

  1. A discussion about the contamination and what is known;
  2. A description of planned work and technical reports;
  3. Contact information for you, your consultant and the regulatory agency representative;
  4. Where reports can be found about the site; and
  5. A location map identifying the site and the surrounding neighborhood.

In addition, the fact sheet should be published by the agency or be put on the agency’s letterhead to show that it came from an official source. Your employees should also be briefed and told to direct any questions to you. It would be a good idea to have copies of the fact sheet at your place of business in case your customers are curious. As your investigation progresses, the fact sheet should be updated and highlight the progress made to solve the problem along with the future work schedule for cleanup of the contamination.

An Example of a Dry Cleaner Being Proactive

Dry cleaners could make a really big splash by inviting the media to cover the story. One of EnviroForensics’ clients was very high profile and is a success story of a dry cleaner who turned their environmental cleanup into good PR.

The dry cleaner invited a newspaper to cover the environmental remediation of his property. A journalist showed up with a photographer and wrote about the progress that was being made to clean up the contamination and the article came out in the Sunday paper as a lead story. The dry cleaner didn’t lose any business because of the contamination, has no threats of lawsuits, and sleeps really well at night. The dry cleaner chose to be proactive instead of reactive and shared the right message of restoring the environment with their customers and the public.

This news story gave the dry cleaner a proactive stance and showed the positive contributions the dry cleaner made by restoring the environment.

Contact EnviroForensics to take control of your public relations and be proactive step with your environmental investigation.

As seen in Cleaner & Launderer


Stephen Henshaw, CEO at EnviroForensics & PolicyFind has over 30+ years of experience and holds professional registrations in numerous states. Henshaw serves as a client manager and technical manager on complex projects involving contaminated and derelict properties, creative litigation, deceased landowners, tax liens, non-performing banknotes, resurrecting defunct companies and cost recovery. Henshaw’s expertise includes a comprehensive understanding of past and current industry and waste handling practices and the fate and transport of chlorinated solvents in soil and groundwater. He has served as a testifying expert for plaintiffs and defendants on high profile cases involving causation and timing of releases, contaminant dispersion, allocation, damages, past costs, and closure estimates. He has a strong knowledge of state and federal regulations, insurance law, RCRA, and CERCLA. He has managed several hundred projects including landfills, solvent and petroleum refineries, foundries, metal plating shops, food processors, dry cleaners, wood treating facilities, chemical distribution facilities, aerospace manufacturing facilities, and transporters and provides strategy instrumental in funding projects and moving them to closure.

Dry Cleaner Becomes Environmental Steward by Participating in Indiana Voluntary Remediation Program

The Dygert family (left to right: Linda, Brett, Norm) proudly stands in front of their dry cleaning store with their community relations sign that lets their customers know they are remediating environmental contamination.

Dry cleaners can either be proactive or reactive when it comes to finding out if they have perc contamination. An Indiana dry cleaner was given a heads-up about possible contamination on their property when a neighboring business conducted a Phase 1 as part of the real estate transaction process to sell their business. Instead of burying their heads, the dry cleaner faced the contamination head-on by joining their state’s voluntary remediation program (VRP).

Mercury Cleaners is a family-owned small business and has been owned and operated by the Dygert family since 1950. They’re proud members of the Valparaiso, Indiana community, and after cleaning up perc contamination from decades of operating their business, they’re still serving their loyal customers today.

Finding Out About the Contamination

The neighboring gas station near the dry cleaner was preparing to sell its business. Therefore, the gas station conducted a Phase 1 Environmental Site Assessment (ESA) as part of their due diligence required by their real estate transaction. The Phase 1 ESA found PCE contamination in the soil and groundwater which could not have originated from the gas station. The gas station owners alerted the Dygert family to the situation.

Mercury Cleaners received a Special Notice of Liability from the Indiana Department of Environmental Management (IDEM). The Dygert family was very concerned about what would happen next and what it would cost them. The Dygert family couldn’t afford to pay for the clean up on their own. If they were forced to pay for the clean up of the historical contamination, they would have had to go into bankruptcy and close their long-standing family business.

The Dygert family already knew of EnviroForensics because they had attended dry cleaning seminars where EnviroForensics CEO Steve Henshaw presented about insurance archeology and the remediation of PCE contamination. They also read EnviroForensics monthly column The Environmental Corner in Cleaner & Launderer.

EnviroForensics explained that we could conduct confidential insurance archeology to locate historical insurance coverage and tender those claims with their insurance carriers in order to pay for the cleanup of the PERC contamination.

“Working with EnviroForensics was a huge relief and the nights weren’t so sleepless because if Mercury Cleaners had to foot the bill for this, we wouldn’t have stayed in business. If you want to sell your business, you’re going to have to deal with this. If anyone is thinking about hiring EnviroForensics, I would say, without a doubt, go for it.” –The Dygert Family, Mercury Cleaners

This is when Mercury Cleaners chose to voluntarily participate in the IDEM Voluntary Remediation Program (VRP) and become environmental stewards. The VRP encourages environmental cleanups to mitigate the risk that contaminants pose to human health and the environment. They do this by providing a process for property owners to voluntarily address environmental investigations and remediations on a property that may be contaminated. The VRP along with secured funds through insurance archeology provided the funding safety net the Dygert family needed to confidently begin the investigation and remediation process.

In this video, the Dygert family shares more about their environmental and remediation process with EnviroForensics.

The Environmental Investigation and Remediation Work

The EnviroForensics team was able to work with the Dygert family to develop an environmental investigation and remediation plan that respected their wishes for continued business operations, while also incorporating multiple technologies into a holistic and efficient plan. This plan involved adjusted schedules for the EnviroForensics team to avoid disrupting business operations during their business hours–and even the temporary relocation of their prized rose bushes.

As part of the environmental investigation, EnviroForensics conducted vapor intrusion sampling and completed soil and groundwater sampling for the site. EnviroForensics used both ozone sparging (OS) and soil vapor extraction (SVE) technologies to remediate soil impacts, including a soil gas plume, and groundwater contamination.

What is a SVE system?

The SVE “sparging” system shown on the graphic injects compressed air approximately 45 feet into the ground to treat groundwater and remove the soil impacts with a heavy-duty industrial vacuum system. This method of treatment effectively cleans up the soil and groundwater, reduces potential waste to landfills, and minimizes associated local concerns through indoor air. A system similar to the one in the graphic is still in operation at Mercury Cleaners as part of their ongoing operations and maintenance, and monitoring for their remediation and future site closure.

This is a graphic of a Soil Vapor Extraction system with an above ground and subsurface view of how it works.

Mercury Cleaners complete their cleanup at no cost to them

EnviroForensics was able to help Mercury Cleaners make a claim to the insurance carriers, introduce them to legal counsel, and conducted the necessary investigation and clean up activities to secure regulatory site closure. Owner Brett Dygert says, “With EnviroForensics help they were able to not only get the clean up started, but found the money to pay for it to let me stay in business.”

Mercury Cleaners and the Dygert family have not paid any out-of-pocket costs to clean up the PCE contamination.

 

We Find Funds. We Clean Up. You Stay Open.® Contact us today for a confidential consultation.

My insurance carrier appointed an attorney for my environmental investigation–Is that good or bad?


It’s important to understand your rights and exercise them when it comes to your insurance coverage. The decisions made during an environmental investigation will impact your future business, finances, and even your reputation. Be sure your defense against a claim serves you.

What I want to tell you about today are the obligations that your insurance carriers have when they defend a claim under Reservation of Rights (ROR). I want to tell you this because there is a lot of misinformation that people have on this issue and policyholders have rights that they need to know. When people don’t know their rights, decisions can be made that could adversely affect their businesses, their financial future, and even their reputation.

What you need to know about insurance carriers and how they operate

  1. The most important thing to understand about what I am telling you is that managing insurance claims is a big business and the less that insurance companies pay out in losses and damages, the better the financial statement for that insurance company will look.
  2. The second most important thing to understand is that the person handling your claim may be your friend but probably is not. The claim handler has a job to do and they are oftentimes evaluated and rewarded on, among other things, metrics associated with how much your claim costs in comparison to “similar” claims.
  3. Additionally, most insurance carriers do not have separate environmental claim departments. Instead, the claim handler dealing with a complex environmental claim could also be handling claims associated with theft, automobile accidents, home fires, hail, and wind damage, the list goes on. Point being, they may not be very sophisticated in terms of understanding your environmental claim. Knowing these basic facts will help you better understand the insurance claim process and why investigating and cleaning up environmental problems can take an inordinately long time and can be surprisingly contentious along the way.
  4. The next thing that will be helpful for you to understand is different states interpret insurance policies and the obligations of an insurer differently. Couple the nuances from state to state with an unsophisticated claims handler and you have a recipe for confusion. In turn, confusion can lead to a project stalling, by slowing down the environmental investigation, creating unnecessary legal arguments, obfuscating the facts of the matter, requesting extensions from the regulatory agencies, not paying consulting and legal bills timely, and adding more layers such as hiring consultants to oversee consultants.

Like most people, claims handlers address easier tasks before the harder more confusing tasks and it is not uncommon for a claim handler to have as many as 125 to 175 claims in their file. There might be one or two claims that are easier than yours. But remember, as an insured, you have rights, and one of those rights is to have a defense against your claim and such a defense must serve you.

What you need to know about your insurance coverage: You have the right to select your own lawyer and typically your own consultant

Understanding your rights as an insured will benefit you in several ways. As an insured one of the rights you have is the right to select your own lawyers and typically your own environmental consultant. To put this in context, the attorney defending your claim works for you and not your insurance carrier. The insurance carrier must pay for the defense of the claim. Within reason, the “duty to defend” by an insurance carrier includes paying for your legal defense and includes assessing and determining your liability and exposure. The only way to understand your liability and exposure is to collect enough data to determine the extent and magnitude of the problem and to determine the cost of the cleanup. One of the areas where I see problems is when the insurance carriers select or appoint a lawyer to defend a policyholder. Another area is when an insurance carrier selects a consultant to oversee the consultant that you have selected to conduct the environmental investigation.

You need to know and trust your attorney

In the former, you have to understand who employs your attorney. When an insurance company retains a lawyer to “represent” you on your claim, this is referred to as a tripartite relationship. A tripartite relationship refers to the relationship among an insurer, it’s insured, and defense counsel retained by the insurer to defend the insured against third-party claims. This relationship can present actual or potential conflicts between the insurer and the insured, placing defense counsel in a difficult, and often confusing, positions.

There are all kinds of ways in which an attorney representing you, but retained by the insurance carrier on your behalf can have conflicts of interest. In fact, it is a very slippery slope for attorneys to represent you on your claim while having an ongoing relationship with your carrier.

From the most basic business fact, an attorney representing you but retained by the carrier implies that the attorney has an ongoing book of business with that carrier. In other words, they get work from the insurance carriers as their basic book of business. The attorney solicits and is retained by insurance carriers because the insurance carriers like the results that they get for them. Your attorney has to, by law, represent you, but practically speaking they cannot afford to upset their ongoing book of business, so fighting for your specific needs is generally tempered or moderated. With respect to specific conflicts of interests, the legal world is chalked full of examples where conflicts arise under the circumstances where the carriers select and appoint your defense counsel.

I have worked numerous projects where the insurance carriers have hired and retained defense counsel and more often than not the results for my clients, the policyholder, are not very favorable.

Make sure your assigned environmental consultant works for you and not your insurance carrier

With respect to other tactics designed to control defense costs, carriers employ consultants to oversee your environmental consultant. In principle, it is understandable that a claim handler with little sophistication would hire oversight consultants. They will use these consultants to review work scopes and invoices with the intention of saving money. The problem is that in order to save money, the oversight consultant often times will determine that reasonable work is unnecessary or that work is not necessary because the regulatory agency did not specifically request a certain task. You need to understand that regulatory closure does not necessarily equate a clean property. If a property is not cleaned up to at least commercial standards then your property value has not been restored.

You need to make financially sound environmental remediation decisions. Therefore, you must understand the difference between regulatory closure and environmental cleanup. For more information, read How Clean is Clean Enough? Regulatory Closure vs. Environmental Cleanup

The field of environmental investigations is very mature and most consultants understand that a groundwater plume must be delineated vertically (in-depth) and horizontally (in length). Data must be collected to determine whether the contamination is causing harm to human health or the environment. Remediation should consist of abating the problem, protecting the public health and restoring the value of the impaired property.

Oversight consultants try to show their value by reducing the amount of work necessary to achieve the answers to those questions. Usually, the work will be necessary, but the oversight consultants drag out the investigation process unnecessarily to show that they are saving the insurer money. They will reduce the work scopes by cutting back on a monitoring well here or there or reducing the number of samples being collected. The result is a long back and forth process between your consultant and the regulatory agency that ends up taking many years instead of several months.

The other area we typically see is that the oversight consultant only wants to conduct work that is specifically asked for by the regulatory agency. The problem is that the project manager for the regulatory agency has dozens and dozens of files. They may miss a component of work not included in a work scope during a particular review, but before the site is closed they will require the work to be completed before they will close the site and issue a no further action letter (NFA). Again, the back and forth results in a very long claim management process that could have been completed in a much shorter time were it not for the oversight consultant.

Finally, oversight consultants are in business to show their value and many try to show their value by ”saving” money and that means they pick apart reasonable invoices, suggesting that the work was excessive, conducted at too high a rate, or that they need more information to justify the invoice. These tactics are designed to present a short-term picture of saving money. In reality, the work needs to be conducted and is conducted, but over a much longer period of time.

Know your rights and protect yourself from future liability

It’s imperative you understand your rights in order to make the best decisions pertaining to selecting the best legal counsel and that attorney providing the best legal defense for you.

The best thing that you can do is to understand your rights. Understand that you need and you have a right to select your own counsel to represent you against the claims.

Understand that you probably have the right to select your own environmental consultant and find a consultant that will be strong enough to understand what needs to be done and how to get it done in a timely manner. Your consultant needs to be able to go toe to toe with the oversight consultant if that is what it takes to defend your claim in a timely manner.

Dealing with environmental contamination is a lengthy process by the very nature of removing chemicals from soil, vapor, and groundwater. You do not want it to take longer than necessary, because your claim handler is evaluated on how much was spent on your claim or the insurance carriers are more interested in their company financials than on providing you with the best defense against your claim.

Whether you want to use old insurance policies to pay for your environmental cleanup fees or just want to ask us questions, contact us today for a confidential consultation.

 

Stephen Henshaw, CEO at EnviroForensics & PolicyFind has over 30+ years of experience and holds professional registrations in numerous states. Henshaw serves as a client manager and technical manager on complex projects involving contaminated and derelict properties, creative litigation, deceased landowners, tax liens, non-performing banknotes, resurrecting defunct companies and cost recovery. Henshaw’s expertise includes a comprehensive understanding of past and current industry and waste handling practices and the fate and transport of chlorinated solvents in soil and groundwater. He has served as a testifying expert for plaintiffs and defendants on high profile cases involving causation and timing of releases, contaminant dispersion, allocation, damages, past costs, and closure estimates. He has a strong knowledge of state and federal regulations, insurance law, RCRA, and CERCLA. He has managed several hundred projects including landfills, solvent and petroleum refineries, foundries, metal plating shops, food processors, dry cleaners, wood treating facilities, chemical distribution facilities, aerospace manufacturing facilities, and transporters and provides strategy instrumental in funding projects and moving them to closure.

Insights from the 2019 Minnesota Drycleaners Association Annual Meeting

EnviroForensics’ Account Executive, John Neu, and PolicyFind’s Director of Operations, Kristen Brown, share insights from the 2019 MCA Education and Annual Meeting.

EnviroForensics’ John Neu and PolicyFind’s Kristen Brown were pleased to attend the Minnesota Dry Cleaners Association’s Education and Annual Meeting, Unity of the Industry. The Minnesota Cleaners Association (MCA) has existed for 30 years and serves the dry cleaning industry and its customers.

The MCA annual meeting was packed with information about the industry and had a dynamic lineup of speakers, including Dennis Schmitt, President of DLI; Sherry Munyon, MCA Lobbyist; Nathan Landwehr, Minnesota Technical Assistance Program; and us, John Neu of EnviroForensics, and Kristen Brown of PolicyFind.

Attendees sharing knowledge.

Annual Meeting Overview

The educational event kicked off with Keynote Speaker, Drycleaning & Laundry Institute (DLI) President Dennis Schmitt. Mr. Schmitt shared with the audience the organization’s deep-rooted history in the drycleaning industry. DLI has been the premier international trade association for garment care professionals since 1883 and represents over 10,000 retail drycleaners in the United States alone. Mr. Schmitt, in his presentation, Unity of the Industry touted the importance of providing ongoing educational opportunities, working together, and providing a clear message and outreach through social media outlets.

DLI President Dennis Schmitt.

Sherry Munyon is a Lobbyist for the MCA and spoke next at the annual meeting. Ms. Munyon shared her expertise regarding legislative processes and procedures and explained how recent legislation impacting the Minnesota Drycleaner Fund passed and what it means for dry cleaners in the state.

Sherry Munyon.

We, EnviroForensics and PolicyFind, addressed the group and shared a presentation about investigating and remediating environmental contamination. We shared information about Insurance Archeology and the potential of finding funds through old insurance policies to pay for investigation, remediation, and legal fees.

EnviroForensics’ John Neu discussing environmental investigation and remediation. For more information on how to select an environmental consultant, read Five Considerations When Selecting an Environmental Consultant for Dry Cleaners

 

PolicyFind’s Kristen Brown discussing confidential insurance archeology and historical commercial general liability policies. To learn more, read How Does It Work? Insurance Archeology and CGL Policies

Rounding out the presenters, MnTAP’s Nathan Landwehr presented cost-saving measures and practices for dry cleaners. Mr. Landwehr spoke about the MnTAP program and its free assessments that could lead to savings on energy, water, and cleaning chemical usage.

After the educational sessions, we enjoyed networking on a Prime Rib Dinner Cruise on Treasure Island Resort & Casino’s elegant cruise liner, Spirit of the Water, on the scenic Mississippi River, followed by a raffle and silent auction.

Networking aboard the Spirit of the Water.
Attendees enjoying the prime rib dinner on the Mississippi River.
Attendees at the raffle.

If you want to become a member of Minnesota Dry Cleaners Association, visit minnesotadrycleaners.org


John Neu, Account Executive, EnviroForensics
John Neu has 13+ years of experience in the environmental field. He interfaces with business owners, property owners, developers, real estate professionals, and city officials to help solve their environmental challenges. He is based out of EnviroForensics’ Wisconsin office and works with clients in Wisconsin, Minnesota, Georgia, and Alabama. He is also a board member of the South Eastern Fabricare Association (SEFA) and is an active member of the Wisconsin Fabricare Institute (WFI).

 

Kristen Brown, Director of Operations, PolicyFind
Kristen Brown combines her profession as an insurance archeologist with 10+ years as an investigative journalist to reconstruct historical insurance coverage for clients. Her approach is both comprehensive and detailed in order to bring historical CGL policies to bear on current contaminated sites. Brown has successfully located evidence of liability insurance coverage on 150+ projects. Her clients include dry cleaners, manufacturers, municipalities, property owners, attorneys, insurance companies, and companies going through mergers and acquisitions. Brown also works on behalf of policyholders defending against environmental toxic tort and asbestos exposure.

Understanding the Regulator’s Perspective at Perc Sites

WHAT’S A BIG DEAL, AND WHAT ISN’T?

BY: JEFF CARNAHAN

As we all know, at some time in the not too distant future, you or someone you know will have to deal with the result of the accidental release of perchloroethylene (Perc) or Stoddard solvent to the subsurface. Even if the release is decades old and unknown to the current owner or operator, soil and/or groundwater contamination may come to light during a property transaction, a business or property refinance or through the course of standard environmental due diligence investigations.

As I talk to dry cleaners across the country, I’ve noticed a common state of bewilderment regarding how the extent contamination is going to be a real problem for them. I hear questions like, “How bad can it be?” “Will the regulators actually care that much?” Well, they may, or they may not because it depends on the situation and on which state or regulatory program you find yourself involved with during the environmental investigation and cleanup process.

Environmental regulatory agencies are part of the U.S. government and prioritize contaminated sites based on whether or not people are currently, or could come into contact with toxic chemicals (e.g. Perc). The three primary ways (or pathways) that people can be exposed to these chemicals is by:

  1. Getting contaminated soil or groundwater on their skin;
  2. Eating and ingesting contaminated soil or groundwater; or
  3. Inhaling the chemicals through vapor intrusion from the contaminated soil or groundwater.

If it is determined that one of these potential exposure pathways is occurring, the contaminated site becomes a priority to the regulators and their immediate objective is to stop the exposure immediately, even before the extent of the impacts have been fully defined. While it certainly makes sense to stop ongoing exposures to hazardous chemicals, some potential exposure pathways take more time, effort and money to evaluate than others.

ENVIRONMENTAL STANDARDS ENFORCED BY THE ENVIRONMENTAL REGULATORY AGENCIES
Regulatory guidance documents are pretty consistent in their recommended investigation and assessment approaches for soil and groundwater.

The Regulation of Groundwater Contamination
There is a fairly standard approach for determining if there is an area near a contaminated site where people are drinking the groundwater and if they would be at risk if the groundwater was impacted with contaminants. If there is groundwater pulled from a well pump and it’s used for human consumption in the impacted area, someone is probably being exposed. Groundwater usage can be halted quickly and an alternative water supply can be installed or provided to reduce future risk of exposure.

In this graphic, a dry cleaner’s perc release is contaminating a well pump that is used for drinking water. Contamination that impacts groundwater is taken very seriously because of the potential impacts on human health.

This assessment can usually be conducted during the standard course of subsurface investigation activities without great delay to the overall project. If your dry cleaner site is located in a geographic area where groundwater resources are commonly used for drinking water, then you can likely expect pretty aggressive regulatory demands to determine the entire extent of groundwater contamination.

The Regulation of Soil Contamination
Soil contamination issues alone don’t usually drive aggressive regulatory action. It’s very common to see shallow soil impacts located beneath buildings or paved areas in dry cleaner release scenarios. Luckily, the threat of a person coming into direct contact with the contamination is pretty low.

People and businesses are at a low risk for coming into contact with soil contamination unless it migrates to water sources or transforms into vapor intrusion.

As a practical matter of the way soil impacts migrate away from the area of original release, the highest concentrations of PCE are deeper the farther away they get. So in situations where soil impacts do happen to migrate away from paved areas, they are deep enough not to create an immediate threat of contact. If enough subsurface investigation sampling has been performed to let the regulators know that there aren’t significant groundwater impacts present and that vapor issues aren’t causing a problem to nearby occupied buildings, you can probably expect that the regulators won’t be overly alarmed by the soil contamination itself. The main issue with soil impacts, however, is that they usually serve as a longer-term potential source for continued contamination migration to groundwater or vapor problems.

THE REGULATION OF VAPOR INTRUSION INVESTIGATIONS IS STILL INCONSISTENT
It is much more difficult to assess who may be breathing impacted vapors emanating from subsurface impacts, and dry cleaners can expect a significant push from regulators to make a very prompt assessment of vapor intrusion concerns. The assessment of vapor intrusion issues remains at the forefront of the regulatory agency’s mind at nearly every dry cleaner site where soil or groundwater contamination has been identified.

The initial studies of vapor intrusion at regulated environmental cleanup sites go back as far as 1989. Nearly a decade later the New Jersey Department of Environmental Protection issued some of the first guidance to assist with the investigation of vapor intrusion. It wasn’t until 2002, however, that the U.S. EPA issued subsurface vapor intrusion guidance methods that could be applied at environmental cleanup sites across the country.

Some of the vapor intrusion investigation methods currently being enforced by state regulators are narrowly based on the 2002 U.S. EPA guidance, yet some have been revised or were developed in later years when advances in the study of subsurface vapor migration, human toxicology, and predictive screening approaches could be incorporated. Fortunately, there were many private and public research organizations studying all aspects of vapor intrusion issues and their findings were constantly being incorporated into revised and re-issued guidance documents and a final technical guide by the U.S. EPA in 2015.

Since that time, the community of vapor intrusion regulators and agencies have been begun to start focusing in on this 2015 Technical Guide as the standard for conducting vapor intrusion assessments and evaluating existing or potential vapor intrusion exposure scenarios. Still, however, some state programs have not yet been updated, or have taken the initiative to maintain their own standards for application during dry cleaner contamination investigations.

Since the vast majority of contamination issues in the dry cleaning industry are related to past releases of Perc, which is extremely volatile, vapor intrusion issues will continue to be aggressively pushed by the regulators. As a default approach, it is not uncommon for regulators to consider every home, business or other occupied building within 100-feet of a significant groundwater plume of volatile contaminants (e.g. Perc) as a potential vapor intrusion concern.

The potential that building occupants may unknowingly be breathing potentially harmful levels of impacted air due to subsurface contamination in the soil and/or groundwater. This is a view of a vapor mitigation system on top of a building to disperse contaminated vapors above breathing levels.

In our experience with dry cleaner sites and where they are located, this could include the need to enter and collect samples from a large number of buildings, houses, schools, and apartment complexes. While this broad, brushstroke approach will definitely determine which buildings vapor intrusion may pose a true health risk; it may also expose the business and/or property owner to legal issues related to identified exposure conditions.

WHAT DRY CLEANERS CAN EXPECT
Regulators in different parts of the U.S. and Canada will react differently to the same dry cleaner site, depending upon what is of most concern at the time the release comes to light. The evaluation of the groundwater, soil, and vapor intrusion exposure pathways is a complicated mixture of screening levels, attenuation factors, partition coefficients, preferential pathways, and regulatory guidance.

A good environmental consultant needs to be sophisticated enough to extract the appropriate information from the latest research and be able to present a strong argument to the regulatory agency whereby the assessment is appropriate and protective, but not overblown or too overcautious. As research advances are made and databases are updated, your consultant needs to be one step ahead of regulation and be able to help you understand what the right amount of “push” is from the regulators.

Ensure your consultant has the experience and knowledge to work with the regulators so that creative, but correct and effective investigation and screening methods can be considered and implemented. Remember that guidance and regulation are based on scientific research and databases.

Contact EnviroForensics, the dry cleaning industry’s most trusted environmental consultant.

As seen in Cleaner & Launderer


Jeff Carnahan, President at EnviroForensics
Jeff Carnahan, LPG, has 20+ years of environmental consulting and remediation experience. His technical expertise focuses on the investigation and interpretation of subsurface releases of hazardous substances for the purpose of evaluating and controlling the risk and cost implications. He has focused on being a partner with the dry cleaning industry for the past decade, and he’s a frequent contributor to the national dry cleaning publication Cleaner & Launderer. He is an industry leader in understanding that environmental risk includes not only cleanup costs, but also known and unknown third-party liability.

Four Types of Brownfields Redevelopment Financing That Are Not Grants

Finding Brownfields funding and securing it can be challenging for municipalities. When applying for EPA Brownfields grants, there’s about a 65% possibility that your request could be denied losing all hope for EPA funding for the coming year. So, whether you’re replacing or supplementing, your EPA grant funding sources, here are four other financing resources.

Municipalities across the country have abandoned industrial and commercial properties—from old manufacturing platers, metal platers, and oil distributors, to dry cleaners, gas stations, and manufacturers—that are affected by environmental contamination. Redeveloping blighted, underutilized, and contaminated properties, while protecting public health and the environment, require a strategic and well-designed plan to ensure the property turns back into a productive piece of the community and an improved tax- base for your city. And to do this, you need funding.

Brownfields Financing Sources

So, you didn’t receive the EPA Brownfields grant that you had hoped to receive for your city. Luckily, there are other funding opportunities for financing your environmental investigation and cleanup. These opportunities can be made available to municipalities and developers through economic development incentives and insurance claim settlements.

Remnants of an old abandoned industrial facility with graffiti on the walls.

What Are the Four Types of Brownfields Funding?

Outside of the EPA’s Brownfields grant program, municipalities do have alternative funding options available, and with the right partners and strategies in place, those options are readily accessible. The top four options include:

1. Confidential Insurance Archeology
Confidential Insurance Archeology® searches for old CGL insurance policies that can be used to pay for environmental investigation, remediation, and legal fees. Insurance archeology restores financial viability to contaminated properties and gives cities an opportunity to fund the environmental cleanup necessary for their Brownfield sites.

2. Potentially Responsible Party Search
A Potentially Responsible Party (PRP) search can identify and locate former property owners and site operators along with the documentation needed to hold them accountable for a potential contribution to the environmental contamination that links them to the site.

3. Municipal Development Incentives
Municipal development incentives are available from local or state sources and can assist with the cost of environmental and infrastructure work. Examples include:

  • The Industrial Grant Fund (IDGF) encourages municipalities and other eligible groups to redevelop properties by providing assistance to fund infrastructure enhancements including sidewalks, airport facilities, rail spurs, fiber-optic lines, etc.
  • The Community Revitalization Enhancement District (CReED) credit allows applicants to redevelop or rehabilitate properties within a CReED, and includes tax credits for costs incurred during environmental remediation activities.
  • The Industrial Recovery Tax Credit (Dino) credit allows applicants to receive tax credits on expenditures related to the rehabilitation of industrial properties that are at least 100,000 sq.ft. in size. Eligible costs include property acquisition, environmental remediation, and other hard costs.
  • The Tax Increment Financing (TIF) is available for local governments to help finance both new development and the development of blighted areas.

4. State Trust Funds
State trust funds are available for sites ranging from underground storage tanks left behind at old gas stations, to PCE (Perc) or TCE remediation for dry cleaning solvents used at old dry cleaning businesses. If your city has old gas stations or dry cleaning sites with contamination, there may funding opportunities that can be tapped into to clean up these sites. Read more about state trust funds for dry cleaners.

If you’ve already completed a Brownfields redevelopment project, you can try to use a cost-recovery claim to be reimbursed for costs already incurred. While there is no guarantee you will recover 100% of what you spent on the cleanup, you should be able to recover some of your costs if you can locate and prove that there were policies in place that would defend you against environmental liability. Each case is specific and depends on each state’s case law to determine how your insurance policies would apply.

How Do I Use These Other Funding Resources?

If you didn’t receive EPA Brownfields grant funding, or only received enough funds to pay for a portion of your Brownfields projects, then you should:

  1. Find an environmental consultant that can locate all available funding options for your Brownfields property, including your historical insurance policies.
    The bottom line is there are billions of dollars in unclaimed assets available to parties looking to defend environmental claims. If you are a municipality or business needing to manage your historical, current, or future environmental liabilities, you can use these insurance assets to evaluate and clean up your Brownfields site.
  2. Find an environmental consultant that can interface with your insurance carriers on your behalf.
    For over 25 years, EnviroForensics has been working with insurance carriers to unlock previously untapped policy coverage. We fight for our clients’ funding needs and have worked with companies and organizations ranging from mom and pop businesses to Fortune 100 companies.
  3. Find an experienced environmental consultant that can take care of your Brownfield sites from beginning to end.
    From site investigation and cleanup to litigation support and site closure, EnviroForensics will handle your environmental liability.
A team meeting to discuss project details.

EnviroForensics helps community leaders convert blighted and contaminated properties into valuable community assets that are ready for redevelopment. From due diligence to redevelopment, EnviroForensics is invested in revitalizing properties to better serve the surrounding communities. We manage all aspects of the environmental cleanup to ensure your redevelopment goals are reached. Our specialty services provide a less costly way to redevelop Brownfields.

Contact us today to begin your path to redevelopment with alternative funding options

Recap of the 2019 Midwest Drycleaning & Laundry Institute’s Annual Convention

EnviroForensics Accounts Director and MWDLI Advisory Board Member, Dru Shields, recaps the 2019 MWDLI Annual Convention.

The Midwest Drycleaning & Laundry Institute‘s (MWDLI) Annual Convention is the perfect opportunity for drycleaners across Indiana, Ohio, and Kentucky to come together and network as friends and peers. Most importantly, it’s a time to share knowledge. And that’s what we do through the educational sessions. While every dry cleaner has its own specific issues that they encounter in their businesses, all dry cleaners are encountering the same overall concerns and trends in the industry. 

Conference Overview

MWDLI’s conference format gave us the opportunity to network and share thoughts and ideas, which is the most valuable part of association events. 

Friday 

Friday night was the opening cocktail reception where we socialized with both old and new friends. It was a fun event to kick off the conference. 

Saturday 

On Saturday, we heard from three dynamic speakers:

1. Jeff Jordan, who presented on “Love’em or Lose’em! Know What Your Employees Want” where he discussed employee retention strategies. 

Jeff Jordan of Fabritec/Sanitone presenting on employee retention strategies.

2. Mary Miller presented on “How Creating Value Drives Results” where she shared ideas for how owners of businesses and managers of teams can create successful workplace environments by helping others realize their value.  

3. Brian Rashid, who presented on “Helping You Tell Stories that Sell” where he provided useful tips for drycleaners to build their brands, increase their social media presence and thus increase their sales. 

Sunday 

We had a two-hour presentation from Trudy Adams about the “Psychology of Customer Service” where she discussed the need for consistency across all team members who handle customer service issues, the need for consistency in training and recommendations on how to achieve this. Attendees were then able to break off into groups and discuss issues they had been dealing with and make recommendations to each other on how to fix or improve those situations.

Trudy Adams’ presentation on the Psychology of Customer Service.

As always, it was invaluable for everyone to come together and contribute their unique perspective to the larger conversation. It was great to see that all come together.

If you’re interested in becoming a member, visit mwdli.org to join. 


Dru Shields, MWDLI Advisory Board Member & Director of Accounts at EnviroForensics

Dru Shields has over 10 years of account management experience in the environmental consulting and engineering industry. She manages a team of account executives who work across the country. Shields is a member of numerous regional dry cleaning associations in addition to serving on the advisory board of the Midwest Drycleaning and Laundry Institute (MWDLI). Shields has extensive experience in assisting clients in securing funding for their projects through historical insurance policies. As Director of Accounts, Shields helps businesses and property owners facing regulatory action to navigate and manage their liability.

 

EnviroForensics’ Sustainability Council Partners with the American Dairy Association to Provide Biodegradable Straws at the 2019 Indiana State Fair

The Indiana State Fair is a celebration of the state’s economy and has been running since 1852. Its roots are based in agriculture and are an annual recreational attraction for Hoosiers. It promotes agriculture through competitive exhibits of livestock and displays of farm products and includes carnival amusement rides and games to automobile racing and concerts. 

This year, EnviroForensics’ Sustainability Council, whose mission is to advance the education of sustainability through community relations and implement sustainable practices in our own operations and facilities, is partnering with the American Dairy Association of Indiana to replace plastic straws with biodegradable straws at the Dairy Bar. 

A chocolate milkshake and grilled cheese sandwich offered at the Indiana State Fair Dairy Bar. Image Courtesy: Indiana State Fairgrounds

Cities and companies across the U.S. are starting to phase out or even ban plastic straws to start curbing the negative impact plastic pollution has on our oceans and marine animals. According to the National Park Service, “500 million plastic straws are used every day in America. That’s enough to circle the Earth twice”. For reducing plastic consumption, every bit counts and we’re at a crucial point to start changing our habits. If we keep at our current rate of plastic pollution, “by 2050 there will be more plastic in the ocean than fish” (For A Strawless Ocean).

To combat this trend, the American Dairy Association is switching to biodegradable straws at the 2019 Indiana State Fair. If you’re going to the Indiana State Fair this year, stop by the Dairy Bar and support their switch from plastic to biodegradable straws.

Indiana Dairy’s Facebook post about the straws that are made from a plant-based biopolymer.

For more tips on reducing plastic, please read 10 Things You Can Do to Reduce Plastic Pollution.

EnviroForensics Hosts Environmental Workshop for Herron High School

EnviroForensics’ Second Environmental Science Education workshop introduces Herron High School’s AP environmental science students to the daily operations of environmental scientists, real-world scientific applications of concepts learned in the classroom and helpful advice on pursuing a degree and a career in the environmental field. The workshop includes hands-on presentations covering topics like chemical properties of typical contaminants, fate, and transport of contaminants in the environment, and investigation and cleanup techniques. The objective is to give students some perspective on how the lesson they’re learning inside the classroom can apply to their future careers. The workshop is hosted in the Field Lab where EnviroForensics personnel and interns come to learn the basics of environmental field sampling or brush up on their own skills.

Environmental Science Education Workshop Included…

A Site Visit

A Welcome Tour at EnviroForensics

Presentations Covering topics like: Groundwater and Soil, Vapor Intrusion, Remediation Technologies, Site Redevelopment, Risk Communication, and Education Requirements for the job.

Herron High School is a public charter college preparatory school located in downtown Indianapolis providing classical and liberal arts-based education (math, English, science, social studies, Latin, music, performing arts and visual arts) and serves more than 700 students grade 9-12 of varying cultural and socioeconomic backgrounds. 

The workshop is led by Casey McFall, Director of Field Services at EnviroForensics.

Special thanks to all the people who made today special: Casey McFall, Collin Martin, Morgan Saltsgiver, Matt Bono, Brianne Inman, Grace Randall, and Stephen Henshaw.